執行秘書 Executive Secretary

工作內容： ● 協助高層管理人員的日常工作，包括行程安排、會議組織和文檔管理。 ● 撰寫會議記錄，並跟進會議決策和行動項目。 ● 編輯和撰寫各類商業文件、報告和簡報，確保其專業性和準確性。 ● 管理和維護公司的檔案系統，確保資料的安全性和保密性。 ● 作為內部和外部溝通的主要聯絡人，處理電話、電子郵件和其他查詢。 ● 協調跨部門會議和項目，促進團隊之間的合作。 ● 收集、整理和分析業務數據，生成報告以支持高層決策。 ● 協助制定和管理預算，確保資金使用的合理性。 ● 參與公司各類專案的策劃與執行，提供必要的行政支持。 ● 監控項目進度，確保項目按照預定時間表完成。 條件特質： ● 行政管理、商業或相關專業學士學位優先。 ● 至少3年以上行政或秘書工作經驗，具有高層支持經驗者優先。 ● 優秀的口頭和書面溝通能力，特別是英文口語能力。 ● 精通辦公軟件（如MS Office）和數據管理工具。 ● 優秀的組織能力和時間管理能力。 福利依照公司福利制度辦理。 Job Description: Executive Assistant Responsibilities: Assist senior management with daily tasks, including scheduling, meeting coordination, and document management. Write meeting minutes and follow up on decisions and action items. Edit and draft various business documents, reports, and presentations, ensuring professionalism and accuracy. Manage and maintain the company's filing system, ensuring data security and confidentiality. Serve as the primary point of contact for internal and external communication, handling phone calls, emails, and inquiries. Coordinate cross-departmental meetings and projects, facilitating collaboration between teams. Collect, organize, and analyze business data, generating reports to support senior management decisions. Assist in budget planning and management, ensuring proper fund allocation. Participate in planning and executing company projects, providing necessary administrative support. Monitor project progress, ensuring timely completion according to the established schedule. Qualifications: A Bachelor's degree in Administration, Business, or a related field is preferred. At least 3 years of experience in administrative or secretarial work, with prior experience supporting senior management is a plus. Excellent verbal and written communication skills, especially in English. Proficient in office software (e.g., MS Office) and data management tools. Strong organizational and time management skills. Benefits: As per company policy.