台灣美國商會

Job Responsibilities: Finance Daily Basis: 1. Ensure accurate and efficient data entry into the accounting system (CMS) for cash receipts, payments, and journal entries. 2. Proactively monitor Accounts Receivable (AR), including member accounts and advertising sales. The Associate Manager must actively work to reduce outstanding receivables, especially those exceeding 60 days. Regular updates should be provided to the Director, and collaboration with colleagues is expected to enhance collection efforts. 3. Continuously optimize accounting processes by eliminating redundancies and improving time management. The Associate Manager is encouraged to streamline workflows and routine tasks. 4. Oversee electronic payments by utilizing web-based platforms, ensuring smooth and timely processing. 5. Act as the first point of contact for issues related to billing, payments, invoicing, VAT, and credit card authorizations. Monthly Closing: 1. Ensure all monthly closing data is entered by the last working day of each month with a high level of accuracy and accountability. This process will be conducted in CMS under the supervision of the F&A Sr. Manager and F&A Director. 2. Send out electronic or paper invoices by the 10th of each month. 3. Complete all necessary account reconciliations for the previous month by the 15th of each month. 4. Review and verify reports for accuracy before submitting them to the F&A Sr. Manager and F&A Director. Any discrepancies or issues should be promptly identified and discussed, along with potential solutions. Mid-term/Year-end auditing: Assist with preparations for CPA firm audits, ensuring that all required documents are compiled and submitted on time. Administration supports. 1.Assist the Director with the Annual General Meeting and the Board Election. The Associate Manager will work closely with the Membership Department and Consultant team on assigned tasks. 2.The Associate Manager would play the core role to handle the overall process of the registration upon the Board members’ assignments and election results to Taipei City Government. 3.Ensure that office equipment, facilities, and supplies are well-maintained and in good condition. In General 1.Follow up on ongoing issues diligently and demonstrate strong problem-solving skills, especially in handling challenging or sensitive situations. 2.Maintain a positive and professional attitude, fostering an optimistic work environment. 3.Continuously improve written and spoken English proficiency. Qualifications 1.Bachelor’s degree in finance, Accounting, or a related field. 2.Minimum 3-4 years of experience in finance or accounting. 3.Strong proficiency in financial software and ERP systems; experience with Salesforce is a plus. 4.Good communication skills in Mandarin and English. 5.Ability to work independently and collaboratively, with a focus on continuous improvement. 【工作內容】 1. 現金流管理：管理應收款、存款和財務記錄，確保每日銀行餘額的準確性。 2. 付款：處理應付帳款、零用金和付款流程。 3. 帳單管理：管理帳單流程、會員續訂和供應商檔案。 4. 網路銀行線上作業：維護收款人信息並管理線上支付系統。 5. 其他：協助年度理監事董選舉專案，並支持辦公室日常運營，確保高效運作和遵守商會政策。 【資格要求】 1.具備財務、會計或相關領域之學士學位。 2.至少 3-4 年財務或會計相關工作經驗。 3.熟練使用財務軟體及 ERP 系統，有 Salesforce 經驗者佳。 4.具備良好的中文與英文溝通能力。 5.具備獨立工作與團隊合作能力，並致力於持續改進。

Job Type : Temporary position ( April 15, 2025 – January 14, 2026) Responsibilities: A) Administrative Support to the Finance & Administration (F&A) Team: Reporting to the F&A Director, this role will assist with office management and HR-related duties, including but not limited to: 1.Play as a main coordinator between AmCham and outsourcing contractors such as IT service providers and office suppliers. 2.Ensuring office equipment, facilities, and supplies are well-maintained, including optimizing office layout, arranging necessary repairs, and decorating the reception area for festivals. 3.Coordinating departmental requests, such as scheduling appointments, setting up conference calls, and managing conference room availability and functionality. 4.Handling confidential documents and records as requested by the F&A Director and maintaining an organized filing system for efficient data retrieval. 5.Organizing and following up on weekly staff meetings. 6.Managing the onboarding and offboarding process for new employees. 7.Assisting with HR attendance tracking, including maintaining attendance records, verifying leave applications, and ensuring compliance with company policies. 8.To assist the Director comprehensively for whole project of Annual General Meeting, Annual election of Governors and Supervisors. 9.Assisting the F&A Director with special projects and initiatives as assigned. This work is expected to require about 45% of work time, on average. (B)Clerical & Administrative Support to the President This role will provide clerical and administrative support to the President, with a focus on Chinese-language communications with external parties, including chamber service providers and executive assistants from private-sector organizations, associations, and government offices. 1.Managing the President’s calendar, resolving scheduling conflicts, and prioritizing key matters. 2.Acting as a liaison for the AmCham Board • Organize events/meetings as directed by President or Board related. • Coordinating Officers/Board meetings, including preparing meeting materials and arranging venues. 3.Processing the President’s expenses and reimbursement claims. This work is expected to require about 30% work time. C) Office Reception 1.Greeting guests, handling visitor entry security, and managing front-desk communications. 2.Performing reception-related tasks, including: • Answering phone inquiries professionally. • Welcoming guests, directing them to meeting rooms, and serving beverages. • Receiving and distributing mail. • Keeping the reception area clean and organized. Reception desk duties are expected to take up approximately 25% of the total working hours. 預計需求時間：4/15/2025 - 1/14/2026 職責： (A) 財務與行政（F&A）團隊的行政支援（約45%） 1.協調美國商會（AmCham）與IT、辦公用品等外包供應商。 2.維護辦公設備與設施，安排修繕與節日裝飾。 3.安排會議、電話會議及管理會議室。 4.處理機密文件並維護檔案管理系統。 5.組織並跟進每週員工會議。 6.負責員工入離職手續與考勤管理。 7.協助年度會員大會及董事、監事選舉籌備。 8.支援財務與行政總監的專案與特別計劃。 (B) 總裁的文書與行政支援（約30%） 1.管理總裁行程，處理會議安排與行程衝突。 2.協助董事會事務，包括會議組織與資料準備。 3.處理總裁費用報銷與核銷。 (C) 辦公室前台管理（約25%） 1.接待訪客，處理出入安檢與前台事務。 2.接聽電話、迎賓接待、安排會議室與茶水服務。 3.接收與分發郵件，保持前台整潔。

1. Roles and responsibilities / what will the jobholder be expected to achieve? • Map out and maintain a wide network of productive connections with the Taiwanese authorities (particularly MOHW NHIA and TFDA), key research institutes, experts, and industry. Attend conferences, seminars, and networking events to build connections. • Identify, prioritize, and pursue new cooperation opportunities in healthcare policy: Work closely with co-chairs to ensure we understand committee priorities and are positioned to deliver on them. You will report to the Senior Manager of Government and Public Affairs and work collaboratively with others in the team. • Promote and advocate for US strengths in the healthcare sector, including policy and regulatory leadership. Work with the AmCham GA team to promote relevant international policy and innovation developments and initiatives to decision-makers in government. • Deliver key policy workstreams: You will lead on delivering our regular committee meeting and annual events, working with multilevel stakeholders to identify topics of mutual interest and high-profile outcomes to further collaboration. You will work on deepening bilateral exchanges on drug policy and medical devices standards as well as address market access issues for the healthcare sector. • Provide timely reporting on key policy developments and emerging trends in Taiwan. Advocate and promote the value of AmCham committees and foreign investment to the Taiwanese government by analyzing our membership’s impact on regional and global markets. 2. Essential qualifications, skills, and experience • Confident in networking, including with senior government officials. • Strong teamwork and collaboration skills, including confidence in suggesting new ideas and ways of working. • Ability to analyze and assess different forms of information, evidence, and data. • Excellent written and verbal communication skills, with the ability to draft high quality written material to short deadlines and to present with confidence to senior stakeholders. • Ability to work independently and to prioritize competing demands. 3. Language requirements: Full professional fluency in English and Mandarin, written and spoken. 4. Desirable qualifications, skills, and experience