WHAT THIS POSITION IS ABOUT - PURPOSE
- Provide administrative support to factory and assistant supports to Cluster Operations Lead Taiwan with miscellaneous/assigned business.
- The incumbent also assisting, controlling and driving initiatives aligned to the factory and/or Cluster Operations Lead Taiwan accountability to the organization.
WHAT WILL YOU DO - RESPONSIBILITIES
【General Affair Administration】
- Support the Cluster Operations Lead Taiwan on daily activities and ensure job assignments meet expectations and within deadline.
- Duties include taking and transcribing minutes, developing visitors/local meeting agenda, process expense reimbursement, compose routine correspondence where appropriate, maintain records keeping, screen calls, manage appointments, create requisition or any documentations procedures.
- Prepare, analyze and monitor the department's operating expense by reviewing and highlighting significant cost deviations to the Finance team.
- Execution of job is done with minimum supervision, exercising discretion and sound judgement at all times.
【Visitor Management】
- Provide strong support in scheduling meetings, conference and other logistic arrangement.
- Responsible for inbound and outbound visitors support on travel arrangements incl flight, visa, hotel, transportation and other arrangement.
【Document Administration & Management】
- Responsible for compilation of weekly meeting minutes, monthly GSC report & KPI, regular presentation material and any ad-hoc reports/presentation.
- Set up and maintain office files and keep correspondence and reports available for reference and efficient operation of the office in accordance with the record management policy & 5S3R rules.
- Conduct research, compile data and prepare information for consideration and presentation to management and staff.
- This is achieved by proper and timely coordination, follow up and communication with various parties involved in work processes and end result delivery.
【Communication】
- Function in a confidential and responsible manner on work assigned.
- Ensure effective and timely dissemination communication of critical information for the business with internal management, staff and external parties.
- Interact with the senior level VIPs, Executives of the organization and local ExCom with professional manner. Work as a team with assistants from worldwide offices.
- Maintain close business relations with business partners
【Project Coordination】
- Organize and support office events such as regional conference, factory/team event, workshop and retreat.
- Coordinate with relevant parties for logistic arrangements based on needs including internal colleagues, hoteliers and event organizers.
- Assist local ExCom on providing ad-hoc support for any projects/plans identified by factory and may act to lead this plans.